Billing Archives - Page 3 of 4

Manually Add a Billing Code to a Blank Fee Sheet

30.11.2016 Billing, Support Posts

Sometimes you need to manually add a code to a fee sheet. This occurs most often when you are transferring balances from previous EHR/Billing systems (more on that here). These instructions are for adding a code manually to a blank Fee Sheet. For interactive complexity or adding...

Adding a “Balance Forward” from a Previous EHR or Billing System

30.11.2016 Billing, Support Posts

If you are just transitioning to BreezyNotes, what do you do with client balances from your previous system? Transferring a balance involves creating a Fee Sheet and applying the appropriate Balance Forward (BALFWD) code to it. There are a few key factors involved: Are they active...

What to do with a Failed Claim in Office Ally

30.11.2016 Billing, Support Posts

If you get an email from Office Ally indicating that a claim has failed, there are a few steps you can take. First - log in to Office Ally. Then: 1. Get File Summary This let's you download a text file so you can see details of the submission Office...

Issuing a Refund

17.01.2016 Billing, Payments, Support Posts

Sometimes a client overpays for a session. When you need to reimburse the client, you can issue a refund by utilizing our takeback column: Go to Payments > Batch Enter the amount of the refund as a negative number in the "Payment Amount Field" Enter...

Submit a Claim without a Diagnosis

16.01.2016 Billing, Support Posts

Sometimes you run into situations when you need to submit a claim for a client before you have their diagnostic assessment completed. One such case is when you do a 90846 (Family Psychotherapy without Client). As such a rare occurence, this falls out of the...

Manually Add a Billing Code to an Encounter’s Fee Sheet

15.01.2016 Billing, Support Posts

Here's the process for adding a billing code like interactive complexity or travel time to an encounter before billing: Finish writing your note and click "Save & Sign."* After being redirected to the calendar, click the notepad icon again or select the DOS from the "Encounter...

Request to Receive Electronic Remittance Advice (ERA)/835 Files in Office Ally

15.01.2016 Billing, Support Posts

You need to put in a request to each individual payer in order to receive electronic remittance advice ERA files (also called 835s) in your Office Ally account. To make that request: Visit the Office Ally Payer Enrollment Forms page. At the top of the list are the pre-filled multi-state payer...

Upload and Allocate Electronic Remittance Advice (ERA) files (.835)

14.01.2016 Billing, Payments, Support Posts

Upload an ERA in BreezyNotes If you haven't already, you will need to download your ERA from your clearinghouse (tutorial for Ability). The first time you upload, you must first make sure Pop-Up Blockers are disabled for breezynotes.com. Disabling Pop-Up Blockers in Google Chrome (Two options) Version 1...

Add or Modify a CPT, ClientBilling, or ICD10 Code

13.01.2016 Billing, Support Posts

From time to time, you may need to add or change a CPT, ClientBilling or ICD-10 code in our Code List in BreezyNotes. This option is available under Administration > Codes. Each Type has a purpose: The "CPT" code list is made up of Insurance Billable codes...

Adding a CPT Code Modifier for Billing (Including EAP)

12.01.2016 Billing, Support Posts

Add a Modifier to a Single Encounter Click "Save and Sign" when you are done writing your note for the client whose claim needs the modifier. You will be returned to the Calendar. Click the notepad icon on the same session (The appointment should be...

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